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Ruchi Malhari

Ruchi Malhari

Career Objective:

I aspire to build a long lasting career with an organization where I shall endeavor to contribute to the goals of the organization working individually or in groups and simultaneously enriching the organization and myself.

Profile Summary:

HR Professional with experience of over 10 years in Strategic Planning, Resourcing & Recruitment, New Initiatives as well as in Organisational Development. Additionally possess hands-on experience in implementing HR Systems and Policies geared towards enhancing employee productivity and building committed teams.

Work Experience:

  • Working as Assistant Manager-HR with Manupatra Information Services Pvt. Ltd., since September, 2016.
  • Previous assignment was as Sr. Executive-HR to M/S Maharaja Shoes (my Husband’s family business), from July, 2012 to August 2016.
  • Previous assignment was with M/S Wockhardt Ltd., as an Executive - HR., from April 2007– April 2012.

Core Competencies:

  • HR Generalist Affairs
  • Recruitment & Retention
  • Exit & Settlement
  • Employee engagement/ counseling
  • Benefits & Payroll Management
  • Employees Development & Training
  • Program/ Event Management
  • Performance Appraisal
  • HR Policy Formulation & Implementation

 Job Responsibilities:

  1. Talent Acquisition
  • Mapping & tracking of vacancies based on the Manpower Planning and budgeting
  • Sourcing of Profiles: Through Online Portals, Internal Database, Employee references, Consultants, Advertisements, and Campus Interviews, Walk Ins
  • Screening and Short-listing of candidatures for the respective department
  • Scheduling and Lining up the candidates for the interviews.
  • Selection Process: Negotiation and making of final offer
  • Accelerating the mechanism of Direct recruitment to attract talent
  • Keeping track of Daily Manpower Count changes. Preparation & finalization of HR-MIS
  1. Induction & Orientation
  • Induction process for New Joinees Scheduling & coordinating with the departments involved in Induction program
  • Clarifying his/her issues related to HR Policies & compensation & benefits.
  1. HR Software Maintenance
  • Offer, Hiring, Promotion, Transfer, Separation & other actions when applicable
  • Have experience of Maintaining & updating the employees' data on SAP.
  • Generating reports form HR Software.
  1. Training & Development
  • Identification of Training Needs (With Department Heads)
  • Preparation of the Training Matrix & Annual Training Calendar
  • Coordination for the in-house and external training programmes.
  • Ensuring the training effectiveness through training evaluation (both written & on the job)
  1. Employee Relations/ Engagement 
  • Anchoring Employee Helpdesk
  • Initiated Birthday Celebrations
  • Organizing EG/ER events such as annually organizing Picnics & in-company get-togethers, sports activities, quiz etc. and co-coordinating with all concerned vendor/parties.
  • Actively involved in Employee Communication activities- Developing and implementing communicating plans on all HR initiatives and welfare measures.
  • Support the administration of benefits such as Mediclaim, Education Assistance, Career Growth, etc
  • Handling the Grievance Cell and to ensure that employee issues regarding Salary, Tax Calculation, Transport, Cafeteria, etc. are handled in a satisfactory manner.
  • Organizing regular Employee Medical Check-up
  1. Time-Office
  • Timekeeping & leave records for all the employees
  • Generating various reports & updating managers from time to time.
  1. Performance Management/ Annual Appraisal 
  • Facilitating the Performance Management System
  • Managing the complete appraisal cycle from KRA setting to pay review & identifying the scope for enhancing the same.
  • Ensuring timely Confirmations & Annual Appraisals.
  • Responsible for Post Appraisal analysis & recommendations
  1. Administration & Facilities 
  • Responsible for smooth working of Housekeeping, Canteen, Security, Contract Labour, Garden Maintenance, Front Office, Company Vehicle.
  • Renew the contracts for outsourced services of the location, every year
  • Management of Interns/Apprentices/EPP
  • Safety activities co-ordination
  1. Payroll Management & Annual Budget 
  • Giving salary inputs to Finance Department (at local & corporate level) every month for timely salary processing
  • Preparing & Presenting Annual Revenue & Salary Budget to the Top Management
  1. Documentation
  • Preparation & timely review and updation of HR/ Admn SOPs (Standard Operating Procedures)
  • Maintaining the records/ formats related to SOPs and presenting them to the auditors, as and when required.
  • Preparing/ Renewing Annual Agreements for Housekeeping, Pest Control, Linen Washing, Medical Check-up e.t.c.
  1. Miscellaneous
  • Preparation and updation of HR/ Admn SOPs (Standard Operating Procedures).
  • Preparing MIS related to New Joinees, Attrition, Key Talents, Retention
  • Sending the HR MIS & co-ordinating with Corporate-HR on daily basis.


Post GraduationPGDBM - HR (Human Resource)2007Apeejay Institute of ManagementNew Delhi75%
GraduationB B A2004HRMM VidyalayaGNDU., Jalandhar69%
12TH A.I.S.S.C.E2001C.B.S.ESri Guru Harkrishan Public School, Amritsar74%
1999C.B.S.EBhartiya Vidya Bhawan, Amritsar70%

Computer Adeptness:

  • Conversant in Windows, MS-Office and Multi-Media.
  • Conversant with SAP-HR/R-3 module (Covers Organizational Structure, Recruitment, Training & Development, Pay Roll, Performance Appraisal, HR-MIS and Personnel Administration).

Personal Information:

  • Date of Birth          :  March 18, 1984
  • Gender                    : Female
  • Languages Known : English, Hindi & Panjabi
  • Marital Status        : Married
  • Father’s Name       : Mr. Amrik Kumar

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